Features
Built around how Indian civil contractors already work: BOQs in Excel, bills as PDFs, approvals on WhatsApp and accounts in Tally or Zoho. CivilMargin adds the checks in between.
Document extraction you can check
- Upload searchable PDF bills, quotations or BOQs; text is extracted first.
- Scanned pages and photos are read only when your administrator configures an AI/OCR provider. Otherwise you enter values on the review screen, side by side with the document text.
- Each value is labelled as a pattern match, AI suggestion (with confidence and source snippet) or your entry. AI values that do not appear in the document text are cleared.
- Totals, CGST/SGST/IGST split, GSTIN check digit and quantity × rate are validated. Mismatches are flagged, never silently fixed.
- Nothing is imported until someone presses Confirm. Originals are discarded unless you opt in to storage.
Cost and margin audit
- BOQ amount, budget cost, committed (POs), actual cost, forecast cost and estimated margin per item and per project.
- Rules for duplicate and near-duplicate bills, total and quantity × rate mismatches, budget overruns, billed vs measured quantity, duplicate payments, PO/BOQ reference gaps, unit mismatches, overdue payments and more.
- Every finding shows its formula, impact, the records involved and a suggested next step. Resolve or dismiss with a reason.
Supplier price comparison
- Record quotes with unit, specification, brand, tax, freight, validity and lead time.
- Only like-for-like quotes are compared — same unit and specification, or ones you map as equivalent.
- Landed cost before and after tax, price spread, lowest valid quote and the last price you actually paid.
Material consumption and wastage
- Theoretical use from verified measured work × consumption norm, plus your wastage allowance.
- Compared with received, issued and returned quantities from your stores register, with unit conversions shown.
- Adjustments need a reason and are logged. Variances are presented as prompts to reconcile, not accusations.
RA bill preparation
- Draft bills from verified MB entries and BOQ rates, carrying forward previously billed quantities.
- Previous, current, cumulative and remaining quantities; GST, retention, advance recovery and other deductions.
- Flags for quantities beyond BOQ, unapproved variations, duplicate MB lines, missing evidence and inconsistent units.
- Export the draft to PDF and Excel for your engineer or QS to review. CivilMargin never submits a bill for you.
Cash-flow forecast
- Outstanding bills, open POs and submitted RA bills feed the forecast automatically; add advances and overheads yourself.
- Optimistic, base and conservative scenarios with assumptions you can see and edit.
- Actual, due, committed and forecast amounts kept apart. Change an expected date with a reason, and it is logged.
Tender profitability
- Item-wise cost build-up: material, labour, equipment, subcontract.
- Overheads, logistics, contingency, financing and tax treatment, with every formula shown.
- Margin, contribution, break-even and sensitivity to price changes — clearly marked as an estimate.
Portfolio analytics and reports
- Company-wide budget, committed, actual, forecast margin, receivables, payables, overdue and variation values.
- Drill down to any project. Filters by status and cost date.
- Excel, CSV and paginated PDF exports with filters, timestamps and calculation notes; spreadsheet formula injection is blocked.